Careers at Clinisupplies

Administrative Assistant (permanent – part time and prorata)

Head office, Harrow

Area: Finance Department

Reports to: Head of Business Services

Salary : permanent – part time and prorata £14560.00 pa

JOB PURPOSE

The Administrative Assistant will be responsible:

To provide administrative support to the Finance department

General administrative support in addition to duties described below

The Administrative Assistant role is an Office based role.

Brief description of the job responsibilities

MAIN DUTIES

Reporting directly to the Finance Administration Assistant, you will need to demonstrate:

  • Scanning of all vendor invoices, supporting documents, letters & correspondence to assist in recording purchases of goods and services
  • Coordination for securing approval from respective teams for service invoices
  • Maintaining filing systems & archiving
  • Managing petty cash and accounting for petty cash expenses
  • Assisting in audit at year end
  • Assisting with month end procedures
  • Opening and distributing daily post
  • Assist with Sales team expenses
  • Assisting with any other ad hoc tasks
  • Undertaking any other tasks/duties as may be reasonably required
  • Answering telephone calls ensuring prompt and accurate passing of information and messages
  • Ensure that all customer and supplier queries are dealt with in a courteous and prompt manner
  • Assisting with any other work related tasks
  • Knowledge sharing with other team members
  • Work in a responsible and safe manner having regarding to own and others’ health and safely at work
  • At all times promoting, maintaining and fostering good teamwork

Promote Clinisupplies Company values at all times:

PASSION - to strive to better understand people’s needs

RESPECT - to always act with honesty and integrity

AMBITION - to innovate & make a real difference in healthcare

Knowledge/Skills:

  • GCSEs including Math and English
  • Computer skills and good knowledge of Outlook, Microsoft Word, Excel and Powerpoint
  • Knowledge of operation of standard office equipment
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Knowledge of principles and practices of basic office management
  • Excellent communication
  • Intermediate MS Word, Excel & Outlook
  • Excellent interpersonal skills
  • Well organised and efficient
  • Ability to multitask
  • Basic accounting and finance knowledge

Desirable:

  • Bachelors in business, administration or management
  • BTEC Business Administration Certificates

Benefits

  • 26 days holidays + 8 bank holidays + 1 day for your birthday + 2 days after 2 years’ service
  • Pension – Salary Sacrifice / Employer contribution up to 6%
  • Private healthcare
  • Life assurance
  • Eye Care Vouchers
  • Performance related pay

Personality Profile/ Can do Will do attitude

Goes the extra mile and exceeds boundaries whenever possible – understands the ability of the individual to change their future.

  • Good organisational skills
  • Attention to detail
  • Communication skills – written and verbal
  • Able to multitask
  • Able to use initiative
  • Ability to work individually and as part of a team
  • Ability to be proactive with a willingness to learn

CliniSupplies is dedicated to the continuous development of our employees and offer excellent career prospects for the strong candidate. We offer an attractive benefits package including 26 days holiday (increasing with service) plus bank holidays, pension, profit related pay, life assurance and personal accident insurance.

Clinisupplies Limited is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

If you are interested in this position, please forward your CV to hr@clinisupplies.co.uk

Please note that in addition to the interviews there will be assessments as part of our recruitment and selection process