Careers at Clinisupplies

Administrative Assistant

Harrow

Area: Business Services

Reports to: UK Finance Coordinator

JOB PURPOSE

General administrative support to Finance and Business Services in addition to duties described below

The Administrative Assistant role is an Office based role.

Brief description of the job responsibilities

MAIN DUTIES

  • Scanning of all vendor invoices, supporting documents, letters & correspondence to assist in recording purchases of goods and services
  • Coordination for securing approval from respective teams for service invoices
  • Maintaining filing systems & archiving
  • Managing petty cash and accounting for petty cash expenses
  • Assisting in audit at year end
  • Assisting with month end procedures
  • Opening and distributing daily post
  • Assist with Sales team expenses
  • Provide administrative and general support for the Head of Business Services across the breadth of the department
  • To include; ordering of supplies, record keeping, data management, research, collating reports and documents
  • Assisting with any other ad hoc tasks

Customer Perspective

  • Answering telephone calls ensuring prompt and accurate passing of information and messages
  • Ensure that all customer and supplier (internal and external) queries are dealt with in a courteous and prompt manner
  • Assisting with any other work-related tasks

Internal Processes Perspective

  • Knowledge sharing with other team members

People Perspective

  • Work in a responsible and safe manner having regarding to own and others’ health and safely at work
  • At all times promoting, maintaining and fostering good teamwork

SKILLS

Essential

  • Excellent communication
  • Intermediate MS Word, Excel & Outlook
  • Excellent interpersonal skills
  • Well organised and efficient
  • Attention to detail
  • Solution orientated
  • Ability to multitask

Desirable

  • Team work
  • Previous administrative experience

KNOWLEDGE

  • Basic accounting and finance knowledge
  • Administrative experience

ATTITUDE

Clinisupplies Company values

PASSION - to strive to better understand people’s needs

RESPECT - to always act with honesty and integrity

AMBITION - to innovate & make a real difference in healthcare

POSITIVE ATTITUDE - to have a positive attitude in all that we do

  • Integrity
  • Resilience
  • Honesty
  • Loyalty
  • Flexibility
  • Trust
  • Approachable
  • Team Worker
  • Good sense of humour
  • Empathy
  • Approachable
  • Polite
  • Conscientious

CliniSupplies is dedicated to the continuous development of our employees and offer excellent career prospects for the strong candidate. We offer an attractive benefits package including 26 days holiday (increasing with service) plus bank holidays, pension, profit related pay, life assurance and personal accident insurance.

Clinisupplies Limited is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

If you are interested in this position, please forward your CV to hr@clinisupplies.co.uk

Please note that in addition to the interviews there will be assessments as part of our recruitment and selection process